When you paste your unformatted text, you will then need to go through and reformat to your preferences. The keyboard combination should work on the majority of Mac apps whether you’re pasting into email, a note, and so forth. It won’t however, work as intended on a Microsoft Word document. Change Default Paste Settings In Word 2013. The basic question regarding why there is a need to change the default paste settings in Microsoft Word has been discussed in the introduction before the jump but what still needs to be realized is that when transferring data between documents or external sources, the required action might be different than the action needed for the same function.
Calling ‘copy-paste’ an integral part of out lives won’t be an exaggeration, would it? Most of us would agree that we do it very frequently each day, usually on multiple devices. And almost all of that is done in the most basic way: copy text and paste it where needed. When it comes to images, we might need to be a little more careful.
As far as copying of text is concerned, we know that when we copy a chunk, its formatting comes along. And, we have also discussed solutions to that in the past.
What about images? Well, there is nothing much to worry about the formatting that comes along. But, when our destination is a tool like MS Word we need to be sure about the paste options. By default, when you copy-paste or insert an image, it is aligned in line with the text (see image below).
This usually isn’t the desired result. Indeed, each time we find ourselves adjusting the image and putting it to the right fit manually.
Tip for Gmail Users: While composing a mail if you are copying text from somewhere else you might need to re-format it. Here are 3 ways to paste unformatted text.
When we put an image in our document we are always presented with layout options and we can select the desired settings.
Clicking on see more will present a Layout modal window with three tabs – Position, Text Wrapping and Size. These cater to various preference settings for the image.
What’s more interesting is that we have have our default properties set so that whenever we import an image it gets placed with those settings. The idea is to have a default paste option. Here is how to get that.
Steps to Set Default Image Paste Options
Our steps are based on MS Word 2013. They should be very much the same on the lower versions as well.
Step 1: Navigate to the File menu and launch the backstage view.
Step 2: From the left pane of the menu, select Options.
Step 3: The Word Options window will show up. On the left pane, you will see multiple preferences. Click on Advanced.
Change Word Default View
Step 4: Now, on the right side scroll to the section for Cut, copy and paste.
Change Word To Default Program
Step 5: Locate the setting that reads, Insert/paste picture as and select the one you want.
Here’s what they mean:-
- In Line with Text keeps the image right where you insert it, next to the text.
- Square wraps text around the border of an image.
- Tight wraps text tightly around the image. To understand how it is different from Square, try the settings with irregular images.
- Behind Text to display text over the image.
- In Front of Text to display the image over the text
- Top and Bottom to place the image on its own line.
Conclusion
That is all about the default paste options with pictures on MS Word. I am sure it will help you from wasting time in manually setting up the pictures you insert next time.
Know of more tricks on picture paste? Share with us and help other readers make the most of all that’s available.
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Something that bugged me for a long time on a Mac was the copy/paste behavior. I always wanted it to default to match the formatting of the document I am working in, or even paste in unformatted text. Pasting formatted text just messes up your whole document. I never knew how to do this until I recently saw a tweet about it. As I received a question about it today I figured I would write a short blog as the original post on this topic is difficult to find. I do want to point out that all credits for this trick go to user “BAT”, and of course thanks to Rob Nolen for tweeting this!
So how do you “change” the default “paste” option? Well, you don’t really, but you can configure a shortcut and set it to call a menu item. You do this as follows:
- Open System Preferences
- Go to Keyboard
- Click Shortcuts
- Add an “App Shortcut”
- Select “Microsoft Word” as the app
- Use the following as the “Menu Title”: Paste and Match Formatting
- And in the keyboard shortcut use the key combination COMMAND-V
Now you have created a shortcut that maps to the “paste and match formatting” menu item. Which is very very handy! Thanks Rob and BAT for sharing this, you saved me from a lot of frustration.